Booking systems hosted by us, linked from your existing site
Holiday lets, campsites, restaurants, village halls, appointments, outdoor pursuits. We register a domain, host the booking system on our infrastructure, configure it for your business, and you link customers across from your existing website. Fixed prices. No commission per booking.
UK Based
Support
Real
Production Sites
WooCommerce
Payments
No
Commission
Our hosted booking products
Six booking products. Most come in two tiers.
Every product below is a hosted service. We register the domain, host on our infrastructure, configure the booking app for your business, and give you a link to point customers at. You install nothing. All monthly prices plus VAT.
Holiday Home Booking
Tier 1: £1,000 setup, £35 a month. Tier 2: £2,000 setup, £50 a month — with full branded website. Multi-property, deposits, guest portal, iCal sync. Direct bookings with no commission.
Tier 1: £1,000 setup, £35 a month. Tier 2: £2,000 setup, £50 a month — with full branded website. Multi-property, deposits, guest portal, iCal sync. Direct bookings with no commission.
Motorhome Booking
Tier 1: £1,000 setup, £35 a month. Tier 2: £2,000 setup, £50 a month — with full branded website. Bay-level availability, DVLA reg lookup, warden frontend, SMS notifications. Live with Estuary View Escapes and Wicham Parish Council.
Tier 1: £1,000 setup, £35 a month. Tier 2: £2,000 setup, £50 a month — with full branded website. Bay-level availability, DVLA reg lookup, warden frontend, SMS notifications. Live with Estuary View Escapes and Wicham Parish Council.
TP Food (Online Ordering)
Tier 1: £1,000 setup, £25 a month. Tier 2: £2,000 setup, £40 a month — with full branded website. Delivery slot management, addon groups, kitchen workflow. Live with Dottites takeaway in Millom.
Tier 1: £1,000 setup, £25 a month. Tier 2: £2,000 setup, £40 a month — with full branded website. Delivery slot management, addon groups, kitchen workflow. Live with Dottites takeaway in Millom.
Appointment Booking
Tier 1: £500 setup, £25 a month. Tier 2: £2,000 setup, £40 a month — with full branded website. Service-based slot management, staff availability, customer reminders. Salons, garages, smaller service businesses.
Tier 1: £500 setup, £25 a month. Tier 2: £2,000 setup, £40 a month — with full branded website. Service-based slot management, staff availability, customer reminders. Salons, garages, smaller service businesses.
Village Hall Booking Package
£2,000 setup, £40 a month — includes a basic homepage and committee admin. Multi-room availability, rate cards by user type, recurring bookings. Priced at our charity rate.
£2,000 setup, £40 a month — includes a basic homepage and committee admin. Multi-room availability, rate cards by user type, recurring bookings. Priced at our charity rate.
Outdoor Pursuit Booking Package
£3,500 setup, £50 a month — full branded website plus booking system with what3words, gift vouchers, weather-aware availability. Live with Way Out West Mountain Adventures.
£3,500 setup, £50 a month — full branded website plus booking system with what3words, gift vouchers, weather-aware availability. Live with Way Out West Mountain Adventures.
What every hosted booking includes
Four things that come as standard with every product
Hosted on our infrastructure
You install nothing on your own site. We register the domain, run the booking app, manage updates, SSL, security and backups. You just link customers to the booking URL.
You install nothing on your own site. We register the domain, run the booking app, manage updates, SSL, security and backups. You just link customers to the booking URL.
WooCommerce payments built in
Cards, Apple Pay, Google Pay, direct debit. Standard payment-processing only. No platform commission to us. No commission to a third-party booking site.
Cards, Apple Pay, Google Pay, direct debit. Standard payment-processing only. No platform commission to us. No commission to a third-party booking site.
Audit trail included
Every booking, change, cancellation and refund logged with timestamp, user and reason. Disputes resolved by checking the log, not by arguing.
Every booking, change, cancellation and refund logged with timestamp, user and reason. Disputes resolved by checking the log, not by arguing.
30 days bug-fix support
Anything that breaks because of how we built it, we fix free for the first 30 days. After that, optional retainers or pay-as-you-go at £75 + VAT per hour.
Anything that breaks because of how we built it, we fix free for the first 30 days. After that, optional retainers or pay-as-you-go at £75 + VAT per hour.
Understanding the two-tier model
Same app, different wrapping
Most standard booking products come in two tiers. The app is identical; the wrapping is different.
Tier 1 — the bare app. We register a domain in your business name. We install WordPress and WooCommerce on our hosting. We configure the booking app. You get two functional pages: customer booking and admin. No fancy branding beyond what the app itself provides. You link customers from your existing website. Right tier if you already have a site you are happy with and just need bookings on the side.
Tier 2 — full branded website. Everything in Tier 1, plus we design and build a complete branded website around the booking app. Homepage, about, contact, gallery, footer. Right tier if you don't have a website yet, if yours is dated, or if the booking system is the heart of your customer experience.
Tier 1 — the bare app. We register a domain in your business name. We install WordPress and WooCommerce on our hosting. We configure the booking app. You get two functional pages: customer booking and admin. No fancy branding beyond what the app itself provides. You link customers from your existing website. Right tier if you already have a site you are happy with and just need bookings on the side.
Tier 2 — full branded website. Everything in Tier 1, plus we design and build a complete branded website around the booking app. Homepage, about, contact, gallery, footer. Right tier if you don't have a website yet, if yours is dated, or if the booking system is the heart of your customer experience.
Why hosted, not installed
Five reasons we host rather than ship plugins to your site
Our booking apps are not sold as standalone plugins for you to install on your own WordPress site. They are hosted services. Five reasons why.
We control the environment. We know exactly which PHP, MariaDB, WooCommerce version and theme the app runs against. No conflicts, no surprises.
Updates happen instantly. When we release a feature or fix a bug, every client gets it immediately. No waiting for clients to update.
Hosting is in the monthly. You don't pay separately for hosting, SSL, backups, security monitoring. It's all included.
Your existing site is unaffected. Whatever you've got, we don't touch. We just give you a link to send customers to.
If anything goes wrong, it's our problem. Server down, software broken — our problem. We respond without you having to file a support ticket.
We control the environment. We know exactly which PHP, MariaDB, WooCommerce version and theme the app runs against. No conflicts, no surprises.
Updates happen instantly. When we release a feature or fix a bug, every client gets it immediately. No waiting for clients to update.
Hosting is in the monthly. You don't pay separately for hosting, SSL, backups, security monitoring. It's all included.
Your existing site is unaffected. Whatever you've got, we don't touch. We just give you a link to send customers to.
If anything goes wrong, it's our problem. Server down, software broken — our problem. We respond without you having to file a support ticket.
The maths against commission platforms
Why hosted booking usually pays for itself
If you currently take bookings through a commission-based platform — Pitchup, Airbnb, OpenTable, Just Eat, Booking.com — the maths typically works in your favour.
Commission platforms take a percentage of every booking, every time. With our hosted service, there is a fixed monthly fee and no commission per booking. You take direct bookings and keep the entire value minus only standard payment-processing.
For most operators, the breakeven point against commission platforms is reached within months, sometimes weeks. Every direct booking after that is fully retained margin.
That's the maths argument. The control argument matters too: with direct bookings you own the customer data, the booking flow, the promotions, and the relationship with the customer. Commission platforms own all of those and can change the rules unilaterally.
Commission platforms take a percentage of every booking, every time. With our hosted service, there is a fixed monthly fee and no commission per booking. You take direct bookings and keep the entire value minus only standard payment-processing.
For most operators, the breakeven point against commission platforms is reached within months, sometimes weeks. Every direct booking after that is fully retained margin.
That's the maths argument. The control argument matters too: with direct bookings you own the customer data, the booking flow, the promotions, and the relationship with the customer. Commission platforms own all of those and can change the rules unilaterally.
Working alongside your existing platforms
iCal sync keeps direct bookings in step with Pitchup, Airbnb and others
Most clients don't drop their existing platform listings overnight. Pitchup, Airbnb, Booking.com, Just Eat — they still bring you customers, and you may want to keep them while you build up direct booking volume.
Our booking systems support iCal sync bidirectionally. When a customer books direct through your hosted system, the iCal export immediately shows that unit or slot as unavailable. Platforms reading the iCal block the same unit automatically — no double-bookings.
Conversely, we can read iCal feeds from the platforms back into our system, so a booking taken on Pitchup or Airbnb blocks the same unit in your direct system. Bidirectional sync works with any platform supporting the iCal standard.
This means you run our system alongside your existing channel listings, then gradually shift volume to direct bookings as those become a bigger proportion of revenue. No all-or-nothing decision.
Our booking systems support iCal sync bidirectionally. When a customer books direct through your hosted system, the iCal export immediately shows that unit or slot as unavailable. Platforms reading the iCal block the same unit automatically — no double-bookings.
Conversely, we can read iCal feeds from the platforms back into our system, so a booking taken on Pitchup or Airbnb blocks the same unit in your direct system. Bidirectional sync works with any platform supporting the iCal standard.
This means you run our system alongside your existing channel listings, then gradually shift volume to direct bookings as those become a bigger proportion of revenue. No all-or-nothing decision.
Setup process
From discovery to live booking system in 1-3 weeks
Most hosted booking setups take 1-3 weeks from discovery call to live system.
Tier 1 setups are typically 1 week — register the domain, set up hosting, install and configure the app, load your content (rates, photos, descriptions), set up payment processor, train you on the admin, parallel-run for a few days before going live.
Tier 2 setups are typically 2-3 weeks — same as Tier 1 plus design and build the branded website pages, content migration if you're moving from an existing site, additional testing of the full visitor flow.
The Village Hall package and Outdoor Pursuit Booking package are typically 2-3 weeks given their additional complexity (multiple rooms, gift vouchers, weather integration etc).
For very urgent cases we can sometimes compress timelines, but we'd rather build it right than build it fast. Discovery call is where we agree your timeline.
Tier 1 setups are typically 1 week — register the domain, set up hosting, install and configure the app, load your content (rates, photos, descriptions), set up payment processor, train you on the admin, parallel-run for a few days before going live.
Tier 2 setups are typically 2-3 weeks — same as Tier 1 plus design and build the branded website pages, content migration if you're moving from an existing site, additional testing of the full visitor flow.
The Village Hall package and Outdoor Pursuit Booking package are typically 2-3 weeks given their additional complexity (multiple rooms, gift vouchers, weather integration etc).
For very urgent cases we can sometimes compress timelines, but we'd rather build it right than build it fast. Discovery call is where we agree your timeline.
Bespoke booking systems
When the productised tiers don't fit
Most businesses fit one of our productised booking tiers. Some don't.
If your booking workflow is genuinely different — multi-step approvals, complex compliance requirements, niche industry rules, integration with bespoke software — we build bespoke booking systems too. Our flagship custom build is the Learner Management System for South Cumbria Skills Exchange (£3,500 setup, £200 per month).
Bespoke booking systems are quoted at £75 + VAT per hour with a fixed-price total after a discovery call. Typically that means £8,000-£25,000 for a full custom system depending on scope.
If you're not sure whether you need a productised tier or bespoke, start with a discovery call. We will tell you honestly which fits and quote both options where it makes sense.
If your booking workflow is genuinely different — multi-step approvals, complex compliance requirements, niche industry rules, integration with bespoke software — we build bespoke booking systems too. Our flagship custom build is the Learner Management System for South Cumbria Skills Exchange (£3,500 setup, £200 per month).
Bespoke booking systems are quoted at £75 + VAT per hour with a fixed-price total after a discovery call. Typically that means £8,000-£25,000 for a full custom system depending on scope.
If you're not sure whether you need a productised tier or bespoke, start with a discovery call. We will tell you honestly which fits and quote both options where it makes sense.
6
Hosted booking products available
1-3
Weeks from discovery to live
0%
Commission on your bookings
100%
Customer data stays with you
Industries we have built for
Real production deployments across six different sectors
Real systems, real bookings
Production deployments handling bookings today
How a booking system setup runs
Three steps from first call to live system
Discover
30-60 minute call. We figure out which product and tier fits your business, agree the booking rules, integrations and timeline. We confirm price and book the setup slot.
30-60 minute call. We figure out which product and tier fits your business, agree the booking rules, integrations and timeline. We confirm price and book the setup slot.
Set Up & Test
Tier 1 typically 1 week. Tier 2 typically 2-3 weeks. Domain registered, hosting prepared, app configured, content loaded, payments wired up. Parallel-run before going live.
Tier 1 typically 1 week. Tier 2 typically 2-3 weeks. Domain registered, hosting prepared, app configured, content loaded, payments wired up. Parallel-run before going live.
Launch & Support
You link customers to the booking URL. We monitor for the first 30 days at no extra cost. Optional ongoing support — pay-as-you-go or retainer.
You link customers to the booking URL. We monitor for the first 30 days at no extra cost. Optional ongoing support — pay-as-you-go or retainer.
Common questions about hosted booking systems
What prospects ask before signing up
Do I need to have an existing website?
No. We register a domain for you, install WordPress and WooCommerce on our servers, and set up the booking app — a fully working booking system taking real card payments, with audit logs, refunds, the lot. You just advertise the booking domain wherever your customers find you — your van, your business card, your social, your existing website if you have one. If you want a proper branded website built around the booking app — homepage, header, footer, contact, gallery — that's our higher-priced package, with a slightly higher monthly fee to cover hosting and maintaining the additional site.
Probably, yes. Holiday Home Booking is in use by holiday let owners; Motorhome Booking runs Estuary View Escapes' campervan site at Millom Pier and Wicham Parish Council's motorhome aire; TP Food runs Dottites takeaway in Millom; the Outdoor Pursuit Booking package runs Way Out West Mountain Adventures across the Lake District. Every one of those is a live production system taking real bookings today — see the case studies for the detail.
Yes. iCal sync runs bidirectionally — direct bookings through our system block the same unit on external platforms automatically, and platform bookings block your direct availability. Works with anything supporting iCal, which covers all the major channels. Lots of clients run both for the first season then phase down the platforms as direct bookings grow and the commission savings stack up.
We migrate most existing booking systems. Existing customers, current bookings, properties and historical data can usually be imported as part of setup. The migration is a one-off task at the start, not an ongoing cost.
Anything WooCommerce supports — Stripe, PayPal, GoCardless direct debit, Square, Klarna, Apple Pay, Google Pay. You pick the processor, we wire it in. Standard processing fees only, no commission to us or anyone else on any booking ever. Refunds, partial refunds, cancellations and rebookings are all standard features — your cancellation rules are configured into the system and applied automatically.
Hosting on our infrastructure, domain renewal, SSL, daily backups, security monitoring, WordPress and plugin updates, ongoing maintenance. Plus light support — small adjustments, configuration questions, the occasional content tweak. Larger changes or new features are quoted separately at £75 + VAT per hour.
Tired of paying commission on every booking?
Let's talk about which hosted booking product fits your business and whether the maths makes sense for you.
Let's talk about which hosted booking product fits your business and whether the maths makes sense for you.